JOIN THE TEAM
The Accounting Manager is responsible for ensuring the timely and accurate billing and collection of wholesale sales, developing and maintaining the integrity of the AR and fuel systems at the corporate level, providing instruction, guidance and training as needed on the AR and Fuel systems to company employees and to make recommendations to improve existing control policies and procedures for the company to safeguard company assets. Position is also responsible for ensuring the timely and accurate preparation and filing of fuel excise taxes and for ensuring the accuracy of accounting records through the timely reconciliation of general ledger accounts.
RESPONSIBILITIES BY COMPETENCY:
Business Results Orientation
Ensures the timely collection of accounts receivables
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Monitor customer compliance with company credit policy and communicate violations to appropriate company personnel
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Assist in identifying and correcting breakdowns in policies and procedures
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Assist in maintaining the accuracy of the accounting data and safeguard company assets through timely reconciliation of assigned accounts.
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Continually assist in the improvement of procedures, policies and protocols.
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Ensure timely and accurate preparation and filing of fuel excise taxes
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Assist with monthly P&L preparation and review
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Investigate all work-related and/or customer injury/property damage accidents, identifying the conditions responsible and corrective action needed
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Maintain regular attendance and follow designated safety practices
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Perform other duties not listed as required.
Communication
Communicate all collection issues to the Director of Finance and other necessary personnel
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Provide assessments of the performance of department personnel
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Identify concerns/opportunities regarding AR and Fuel system operations and recommend improvements
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Communicate effectively with internal and external customers both verbally and in written form
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Interact with outside audit firm as needed during the interim and year-end audit process
Customer Service Orientation
Ensures the timely and accurate billing of sales and collection of accounts receivable
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Provide timely response to accounting inquiries
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Provide excellent customer service by striving to proactively support the Corporation with efficient solutions
Developing Talent
Provide staff with coaching and on-going training and feedback
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Promote team development, feedback, cross training and follow-up with direct reports through ongoing interaction and completion of the company performance management program
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Maintains a consistently high standard of staff performance
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Complete Safety training as required
Technical Expertise
- Knowledge of company accounting policies and procedures; control policies and procedures as set by company
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Understands the accounting software package and ensures that it is being utilized to full capacity
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Knowledge of fuel taxes and reporting requirements
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Develops and maintains written accounting procedures
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Maintain knowledge of current collection methodologies
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Assist in trouble shooting accounting problems or errors
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Maintain up-to-date knowledge of generally accepted accounting principles (GAAP) and statements of financial accounting standards (SFAS)
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Has the ability to act in interim capacities in any direct report position
Supervisory Responsibilities
The Manager is responsible for the overall direction, coordination and evaluation of these units and carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities also include planning, assigning, and directing work; appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems. Continually works toward developing direct reports for future positions with added responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelors Degree Business with an emphasis in Accounting or Finance
Experience: 3+ year of accounting experience or experience in a related field
Language Skills: Ability to read, write, speak, and understand English in a manner
that is sufficient for effective communication with groups of managers, clients, customers and the general public
Skills and Abilities:
- Requires general knowledge of related organization policies and procedures and their application to cases not previously covered
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Ability to exercise considerable judgment to work independently toward general results, to devise new or modify and adapt existing methods, techniques and procedures to meet new or unusual requirements and to make related decisions controlled by precedent and within limits of established policies
Technology, Tools, and Equipment:
- Computer
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Microsoft Office
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Accounting Software
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Telephone
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Copy/Print/Fax Machine
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Preferred experience with PDI Enterprise and Prophix
- Certifications, Licenses, and/or Registrations: None
PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Amount of Time |
None |
Under 1/3 |
1/3 To 2/3 |
Over 2/3 |
Amount of Time |
None |
Under 1/3 |
1/3 To 2/3 |
Over 2/3 |
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See: Must be able to read computer screen and reports. |
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X |
Lifting |
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Stand/Walk: Occasional visits to other locations in the building. |
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X |
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Up to 10 pounds: |
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X |
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Sit: Must be able to perform work at desk, computer, etc. |
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X |
Up to 25 pounds |
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X |
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Touch/Grasp/Feel: Must be able to input electronic data, manipulate paper, use phone system |
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X |
Up to 50 pounds |
X |
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Climb or balance: |
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X |
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Up to 100 pounds |
X |
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Stoop, kneel or crawl: |
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X |
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Over 100 pounds |
X |
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Talk or hear: Must be able to communicate in person and on telephone system |
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X |
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Working conditions: Office atmosphere |
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X |
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Disclaimer:
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. This job description does not establish a contract for employment.
INDDAM