SUMMARY

The Accounts Payable Manager is responsible for leading and directing all activities of the Accounts Payable Department for Wallis Companies. This role ensures timely and accurate payments to vendors, strong internal controls, and compliance with company policies and regulatory requirements. The Accounts Payable Manager oversees staff, manages processes, and partners with leadership to optimize cash flow, strengthen vendor relationships, and support business objectives.

Business Results Orientation

Provide leadership and direction for all AP functions, ensuring timely and accurate processing of invoices, vendor payments, and expense reimbursements.

*Oversee the month-end and year-end AP close process, ensuring accurate reconciliations, reporting, and compliance.

Manage vendor relationships to maximize payment terms and improve company cash flow.

Review and approve reconciliations of assigned accounts, resolving discrepancies, and ensuring accuracy of financial data.

Maintain effective internal controls to safeguard company assets and ensure compliance with corporate policies, IRS regulations, and GAAP.

Direct the preparation of supporting schedules and documentation for year-end audits and respond to auditor inquiries.

*Identify opportunities to streamline AP processes and implement best practices.

Partner with the Controller to set departmental goals aligned with the Accounting & Finance Balanced Scorecard.

Communication

Act as the primary contact for vendor escalations, internal AP inquiries, and communications with leadership.

*Regularly communicate AP performance, variances, and issues to the Controller and other members of Management.

Coordinate with all departments to ensure accurate allocation and reporting of expenses.

Generate and distribute accurate reports on AP activity and metrics as requested by management

Customer Service Orientation

*Provide excellent service to internal and external stakeholders by ensuring AP processes are transparent, accurate, and timely.

Oversee vendor onboarding and maintenance, ensuring compliance with company requirements and proper supporting documentation.

Ensure prompt and professional response to vendor inquiries and resolve disputes effectively.

*Partner with internal departments to improve processes that impact AP and customer service.

Developing Talent

*Lead, coach, and develop the Accounts Payable team (AP Specialists and support staff).

*Manage performance appraisal process, provide ongoing feedback, and support employee growth and professional development.

Ensure staff receive training and cross-training to build capability and coverage across all AP functions.

*Promote a culture of accountability, accuracy, and continuous improvement within the team.

Technical Expertise

Oversee 1099 reporting and compliance with IRS regulations.

*Maintain expert knowledge of AP systems, electronic banking processes, and enterprise reporting systems.

Ensure compliance with company CAPEX processes, approval limits, and proper documentation.

Monitor licensing, tax payments, and other regulatory requirements that impact AP operations.

Stay current on AP industry best practices, accounting standards, and emerging technologies.

Support the Controller with special projects and financial analysis related to payables and cash flow