SUMMARY

The Pricebook Supervisor is responsible for overseeing the integrity and organization of the Pricebook for both merchandise and food service in accordance with industry standards.  This position supervises unit staff and will complete and/or delegate unit responsibilities and priorities, including but not limited to, timely and accurate set up of products, pricing, and promotions; and timely deactivation of obsolete products for company operated and designated dealer stores. The Pricebook Supervisor is also responsible for rebate management and reconciliation; generating cost exceptions and communicating overstated costs to appropriate division staff; identifying items with inaccurate weighted average costs that do not meet established target margin criteria, and running reports and/or managing special projects to support Retail Operation initiatives.

 

RESPONSIBILITIES BY COMPETENCY: (*denotes an essential function of the position)

 

Business Results Orientation

*Manage price book processes and develop new processes and procedures to support changing customer needs and to promote efficiencies within the department

*Delegate tasks as necessary to facilitate achievement of department targeted priorities

*Prepare and analyze system reports related to price book purchase and sales activity for marketing personnel

*Ensure product information and cost data in the price book module is accurate based on cost sheets provided by vendors and information obtained from marketing personnel

*Maintain an efficient filing system to identify when updated vendor information has not been received and reach out to appropriate personnel to obtain necessary information

*Ensure retail prices and rebates received from marketing department are updated within established timelines

*Ensure timely rebate accruals and payment reconciliations, and follow up on outstanding balances

*Reconcile General Ledger accounts as assigned and resolve outstanding items

*Identify and report product margin loss and invoice cost exceptions to appropriate personnel

*Create vendor invoices for the On the Run app and suggestive sales promotions; and, follow up on outstanding balances

Maintain an efficient method of gathering data to correct Pricebook related issues and provide timely feedback to appropriate internal and external customers

*Maintain regular attendance and follow designated safety practices

*Prepare and provide timely scan data to appropriate manufacturers

*Reconcile On The Way Café Inventory and work with store management to create best practices and procedures

*Actively seek ways to conduct business electronically and keep manual or redundant tasks to a minimum

*Lead or assist with special projects as directed

Manage electronic vendor invoicing and maintenance

Perform other duties not listed as required

 

Communication

*Communicate in a positive, professional and effective manner with all internal and external customers, coworkers, and supervisors

*Effectively communicate priorities to price book team

*Contact marketing and external vendors on a regular basis to coordinate updates of item information

*Participate in preparation and distribution of relevant information to the stores and marketing team to keep them informed of price book changes

* Keep appropriate personnel apprised of discrepancies, exceptions, loss issues, and error corrections in a timely manner

Utilize preferred method of communication by the customer, whether internal or external, to resolve issues in a timely manner

Customer Service Orientation

*Respond to all requests from company personnel in a timely and accurate manner 

*Assist marketing personnel in meeting the marketing needs for the field within established deadlines

*Ensure item information is accurate and up to date minimizing exceptions at the store level

Strive to proactively meet the customer needs by gaining a better understanding of the customer and industry

Work closely with Store Support Specialists to communicate and correct product receiving errors

 

Developing Talent

*Provide up to date job aids and training to store managers and marketing personnel so they can manage product information effectively

Gain knowledge of other Retail Accounting team members and IT department functions to sufficiently answer or seek out answers to questions, when necessary, and to help support each department’s functions

Cross-train and mentor co-workers as necessary to ensure that all essential job functions have a backup and that the talent of the accounting department continues to grow

Attend training to further professional development and understanding of company goals and strategy

*Ensure performance appraisal system is executed according to company standards and coaching is ongoing throughout the year

*Complete safety training as required

*Complete training as required to meet regulatory compliance and company guidelines

 

Technical Expertise

*Ensure data in the Pricebook and Rebate Manager modules is current and accurate at all times

*Maintain up to date knowledge of accounting principles required to perform job functions accurately and in compliance with established industry guidelines

Maintain efficient filing and information retrieval system

*Maintain up to date knowledge of technology, software, and systems used to complete job functions

*Utilize advanced Excel functions to manipulate large sets of data

*Create, modify, and maintain reports that will allow for more effective reporting to other company personnel

*Attain proficiency in industry and company specific software programs as well as have a general understanding of store operating systems and technology used at the stores

Develop and maintain written job procedures

*Adhere to all Wallis Companies’ safety policies and report all safety incidents to supervisor immediately

 

SUPERVISORY RESPONSIBILITIES

Direct:  Pricebook Specialist (1-2)

Responsible for the overall direction, coordination and evaluation of the Pricebook unit. This position carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include planning, assigning, and directing work; managing development; appraising performance, rewarding and disciplining employees up to and including termination with supervisor’s approval; and addressing complaints and resolving problems. Continually works toward developing direct reports for future positions with added responsibilities. 

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (*denotes an essential qualification of the position)

 

Education:                              

*Required:  Associate’s Degree in Accounting or other business related field

Preferred:  Bachelor’s Degree in Accounting or other business related field

 

Experience:                             

Preferred:  At least 1 year of experience in accounting, financial analytics, project management, marketing or other

business related field

 

Language Skills:                     

*Ability to read, write, speak, and understand English in a professional manner that is sufficient for effective

communication with groups of managers, clients, customers and the general public.

 

Skills and Abilities:

*Ability to master use of multiple company and industry systems and procedures.

*Capacity to adapt to change and work in a fast paced environment

*Ability to use independent analysis to make decisions having significant long-term business impact

*Ability to multi-task and handle multiple priorities and deadlines

*Display extraordinary attention to details

*Excellent verbal and written communication skills

*Ability to problem solve

Ability to convert units of measure

 

Technology, Tools, And Equipment:  

*Required: Computer, Microsoft Office, Telephone, Copy/Printer/Fax; Numeric Key

Preferred: Industry Standard Software; Advanced Excel Skills (Proficiency with preferred items is not required to meet minimum qualifications, but proficiency must be established to complete essential job functions)

 

Certificates, Licenses and/or Registrations:

None required

 

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Amount of Time	None	Under 1/3	1/3 To 2/3	Over 2/3	Amount of Time	None	Under 1/3	1/3 To 2/3	Over 2/3
See:  Must be able to read computer screen and reports.				X	Lifting:
Stand/Walk: Occasional visits to other locations in the building.			X		Up to 10 pounds:		X
Sit: Must be able to perform work at desk, computer, filing, etc.				X	Up to 25 pounds		X
Touch/Grasp/Feel: Must be able to input electronic data, manipulate paper,  use phone system				X	Up to 50 pounds	X
Climb or Balance:		X			Up to 100 pounds	X
Stoop, Kneel or Crawl:		X			Over 100 pounds	X
Talk or Hear: Must be able to communicate in person and on telephone system				X
Working Conditions: Office atmosphere				X

Disclaimer:

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Wallis Companies reserves the right to make changes to job descriptions as needed with or without notice to affected employees.  Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  This job description does not establish a contract for employment.

 

 

INDAPS